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BCMB Convention 2020

May 1 @ 7:00 pm - May 2 @ 12:30 pm

BCMB Virtual Convention 2020

We are eagerly looking forward to our newly designed, virtual BCMB Convention 2020.

Our theme this year is: A Faithful Witness

What you heard from me, keep as the pattern of sound teaching, with faith and love in Christ Jesus. ~ 2 Timothy 1:13

Everyone is welcome to join us virtually on Friday evening, May 1, 2020 for an evening of worship and celebration for all God has done, as we hear stories from some of our churches. We also look forward to honouring our retired missionaries for their years of faithful service.

Friday Night Celebration Service

If there are problems with the embedded video player, you can access the worship service video HERE.

Our BCMB AGM begins at 8:30am on Saturday morning, May 2, 2020. Delegates are invited to REGISTER to join in our live event. Please preview important documents and information below in preparation for our meeting.

Partner Ministries and Exhibitors wishing to provide content for download or display can contact connie@bcmb.org

Digital Voting Policy For Convention

Digital Voting Policy For Convention

Preamble

A Digitally Registered Delegate is entitled to participate online and vote using the digital communications technology selected by the staff of the Conference who are responsible for hosting the Convention. This technology will be provided at no cost to each registered delegate.

Registration Procedure

To be enrolled and participate as a Digitally Registered Delegate, the following procedure will be used:

  1. Each church will register all of the names of its authorized delegates, whether in person or attending online, with the Conference staff at least 48 hours prior to the start of the Convention.
  2. For each church delegate who is attending online, their name and a unique email address must be provided.
  3. Each delegate must have their own digital device, such as a computer or smart phone, that is capable of running the communications software being used by the Conference. For reasons of authentication and vote tabulation, multiple delegates cannot share a single device.
  4. At least 24 hours prior to the start of the Convention, each Digitally Registered Delegate will receive an email with a password and instructions on how to attend the Convention online. Delegates will have time to load and test any software before the start of the Convention
  5. Each delegate will receive a unique identifier from the Conference (unique link) that must be used when logging into the online convention so that their identity can be validated. Anyone who does not have an identifier will be disconnected from the online service.

Voting Procedure

When a call for a vote is made by the Moderator, each Digitally Registered Delegate will indicate their vote using the method described by the Moderator. This might include, but is not limited to, any of the following:

  1. Sending their response using an online chat feature. (Note: If chat responses are sent to “Everyone”, the voting can be validated by all delegates as well as by the Ballot Team.)
  2. Using a voting or polling feature provided by the online software.
  3. Using a separate online survey tool provided to each delegate.

The members of the Ballot Team will be responsible to tally the result of the votes from all delegates.

Call for a Ballot

If a vote by ballot is required, the Moderator will indicate how responses from the Digitally Registered Delegates will be received. This might include, but is not limited to, any of the following:

  1. An email with the ballot information may be sent from a member of the Ballot Team to the address provided by each Digitally Registered Delegate so that their response can be
  2. Each Digitally Registered Delegate may be asked to use SMS text technology to send their response to the Ballot
  3. Using a voting or polling feature provided by the online
  4. Using a separate online survey tool provided to each

The members of the Ballot Team will be responsible tally the ballots from all delegates.

Motion Discussion Procedure

Prior to voting on a motion, the Moderator may open the floor for questions. The Moderator will be responsible for managing questions from all delegates in person as well as Digitally Registered Delegates. The same rules of order for the Convention, as set by the Conference, will apply to all delegates. The following guidelines apply to Digitally Registered Delegates:

  1. All microphones of online participants will be muted. (It may be required that all video be turned off except for the speaker’s)
  2. A Digitally Registered Delegate may send a chat message, raise a hand, or use appropriate features of the software as designated by the Moderator to signal their desire to speak to the motion on the floor.
  3. The Moderator will identify the delegate to speak next and the microphone will be unmuted.
  4. The Moderator may also ask that the delegate use video, if available, when speaking.

Note: Equipment will be put in place at the Convention location for any in person delegates to speak to the motion so that they can be seen by all online delegates.

Scrutinizing Voting Results

There can be times when technology fails. The Ballot Team will be given the discretion to request that a vote be retaken if they feel that a significant portion of the delegates were somehow prohibited from participating in the vote and would have impacted the results of the vote.

In order for the Ballot Team to evaluate if a vote was impaired, it may be necessary for each Digitally Registered Delegate to indicate a YES, NO, or ABSTAIN response to a vote so that the online results can be validated. For instance, if only 45% of the delegates vote YES and 30% vote NO, it is important to confirm that the remaining 25% abstained as it could change the outcome of the vote.

Note: Members of the Ballot Team shall be at the Convention site as well as online to confirm all results.

Restarting the Online Session

In the event that there is a failure in the online technology, the Moderator may discern the need to postpone the meeting temporarily until communication issues are resolved. Email will be used to communicate to all Digitally Registered Delegates. Rules for quorum will still apply once the online meeting is restarted.

Virtual Meeting Digital Engagement

Virtual Meeting Digital Engagement Procedures

Here are some instructions to walk you through the process that we are hoping to follow in this first Virtual AGM.

Q & A

Firstly, you may notice that you are able to see and hear all of us who are panelists, but your own video is inactive and your microphones are muted. During the course of our meeting, there may be a time you have a question to ask. We invite you to do that at any time by using the “Q&A” function, located at the lower centre of your video screen. You may have to mouse over the screen or touch your screen for it to show up. This will send your question to our panelists and we will be able to either answer you live during the Q&A period or type out an answer for you.

Alternatively, you can use the “chat” function to send a message to all panelists, and that will get to us as well. At some point during prayer, we may open the chat options up so that you can send a chat to all panelists and attendees. We will advise you when this is going to happen.

When we arrive at our open-mic Question and Answer period, you may use the “raise hand” function, located beside the “Q&A” and “chat” functions to alert us that you have a question to ask. We will then use the chat function to let you know when we will enable your microphone so that you can ask your question live.

VOTING

During the course of our meeting, we will have times when we will need our DELEGATES’ input to make decisions. There will be motions to approve, nominations to affirm, and recommendations to vote on as well. For all of these situations, we will advise you to either use the “raise hand” function or to answer using a “poll” function which will pop up on your screen. We ask that all DELEGATES enter an answer for ALL poll questions. There will always be Yes/No/Abstain options available and voting will be done anonymously. We ask that all GUESTS or non-voting attendees NOT participate in the hand raising or poll completion at all (simply closing the polling window should suffice). This will help us to ensure that our votes are measured as accurately as possible. Voting results for our Recommendations will be posted once they are reviewed by the Ballot Committee, and you will be able to access those results at the lower section of your video screen under “polls” once they have been processed.

TECHNICAL DIFFICULTIES

If you are experiencing technical difficulties in our meeting or are unable to join for some reason, please email connie@bcmb.org or tamara@bcmb.org

If technological difficulties arise that cause our meeting to end unexpectedly for some reason, we will be in touch with all of our attendees via email as soon as we are able, to advise on what steps we are taking to re-launch the meeting.

*Please advise us via email if you have joined by phone and require an alternative way to vote.

Downloadable Documents

Video Presentations for Previewing

MBBS

Video report from MBBS, which corresponds with their report in our Report Booklet linked above.

Multiply

Video report from Multiply, which corresponds with their report in our Report Booklet linked above.  Please email Randy Friesen with any questions you may have prior to the AGM.

CBC

Video report from CBC, which corresponds with their report in our Report Booklet linked above.

BCMB Bylaws
Camps BC

Video report from Camps BC, which corresponds with their report in our Report Booklet linked above.

National Report

2020 AGM – National Report from Elton DaSilva

Defining our Mission – Elton DaSilva

Defining our Mission – Elton DaSilva

Details

Start:
May 1 @ 7:00 pm
End:
May 2 @ 12:30 pm
Event Categories:
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Event Tags:
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Venue

Virtual Event Hosted via Zoom
Canada

Organizer

BCMB
Phone:
604-746-4436
Email:
office@bcmb.org
Website:
www.bcmb.org
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