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BCMB Convention 2021

April 30 @ 7:00 pm - May 1 @ 2:00 pm

You are invited to the BCMB 2021 Virtual Convention!

This year, we are celebrating the hope we have in Christ. Regardless of our circumstances or the state of the pandemic, we can be confident that God loves us and is working out His good and loving purpose for our lives. 

We have this hope as an anchor for the soul, firm and secure. It enters the inner sanctuary behind the curtain, where our forerunner, Jesus, has entered on our behalf. He has become a high priest forever, in the order of Melchizedek.

Hebrews 6:19-20

Celebration Service — Friday, April 30th, 7:00 – 8:30 pm

Join us online for an evening of worship and celebration!

We will hear from Phil Collins, lead pastor of Willow Park Church in Kelowna, and two of our new church plants in the BCMB conference. Everyone is welcome. 

A video will be posted here on Friday, April 30. A link will also be sent to registrants via email.

Annual General Meeting — Saturday, May 1st, 8:30 am – 2:00 pm

Gather with us live via Zoom to hear what God is doing in and through our churches and partner ministries. 

The BCMB Annual General Meeting begins at 8:30 am on Saturday, May 1, 2021. See below for the full agenda. A secure Zoom link will be sent directly to all registered delegates and guests one week prior to the meeting.

A delegate must be a member in good standing of a BCMB church and 18 years of age or older. He or she must also be approved as a delegate by the church membership or governing board of the church prior to registering. All registered delegates will be confirmed with their member churches. 

  • For voting purposes, each delegate will need an ORDER NUMBER. Please keep your registration confirmation email handy on the day of the Convention.
  • EACH delegate must register separately to receive a unique order number.

Registration Deadline: April 22, 2021

Important Documents

Please review the important documents and information below in preparation for our meeting.

Online Meeting Policies & Procedures

Rules of Order for an Online Gathering

  1. We strive for unity and respect, involving the participation of all assembled, as we deliberate decisions that shape the future of our conference.
  2. During an open question period, you may indicate that you would like to speak by clicking on the “Raise Hand” function in Zoom. Please use the following protocol:
    • Wait for acknowledgement by the moderator and for your microphone to be turned on.
    • State your name, church, and community you come from.
    • Address the moderator. Delegates may not dialogue with each other during the question period.
  3. Keep remarks to the point. Avoid repeating statements already made by another delegate.
  4. Take care to confine remarks to the motion or resolution under discussion.
  5. A delegate may speak to an issue more than once unless there are other delegates who wish to address an issue. A delegate should not ask for the floor more than 3 times on one issue. The mover of a motion may answer questions to a motion as often as they are raised.
  6. Individuals other than delegates may be permitted to speak, subject to the decision of the moderator. The assembled delegates may, by a simple majority vote, override the decision of the chair.
  7. Only delegates are permitted to vote.
  8. For online delegates, the “Digital Voting Policy for Conventions of the Conference” will be followed. Additional instructions may be provided by the Moderator regarding any other meeting procedures required by online delegates.
  9. In general, Robert’s Rules of Order will be followed.

Joining the Meeting

Upon registering, you will immediately receive an email confirmation with your unique order number. Please keep this email. Check your junk or spam folder if you do not see this email in your inbox. You will need your order number to vote as a delegate.

An authenticated Zoom account is required to join this meeting. If you haven’t already, you can set up a Zoom account following instructions HERE.

For authentication and vote tabulation, multiple delegates cannot share a single device. Each delegate must have their own computer, tablet, or smartphone.

A week prior to Convention, you will receive an email with a secure Zoom link. Click on the link at the time of the meeting to join.

Delegates should enter their name and unique delegate number as their on-screen Zoom name (i.e. John Smith 123456789). Upon entering the meeting, your microphone will be muted and controlled by the host. You may choose to keep your video active.

If you are having difficulty joining the meeting at the time of the event, please see the Technical Difficulties tab below for help.

Q & A

During open Q & A periods of our meeting, you may ask your questions live by clicking on the “Raise Hand” Zoom function at the bottom of your screen. We will notify you when it is your turn to speak and enable your microphone.

Before asking your question, please review the Rules of Order for an Online Gathering.

Chat communication will only be open for the purpose of posting motions and communicating any announcements. We may open the chatbox during prayer so that we can encourage one another. We will advise you when this is going to happen.

Voting

Digital Voting Policy for Conventions of the Conference

A Digitally Registered Delegate is entitled to participate online and vote using the digital communications technology selected by the staff of the Conference who are responsible for hosting the Convention. This technology will be provided at no cost to each registered delegate.

Registration Procedure

To be enrolled and participate as a Digitally Registered Delegate, the following procedure will be used:

  1. For each church delegate who is attending online, their name and a unique email address must be provided.
  2. Each delegate must have their own digital device such as a computer or smartphone that is capable of running the communications software being used by the Conference. For reasons of authentication and vote tabulation, multiple delegates cannot share a single device.
  3. At least 24 hours prior to the start of the Convention, each Digitally Registered Delegate will receive an email with a password and instructions on how to attend the Convention online. Delegates will have time to load and test any software before the start of the Convention.
  4. Each delegate will receive a unique identifier (Registration Order Number) that must be used when logging into the online convention so that their identity can be validated. Anyone who does not have an identifier will be disconnected from the online service.

Voting Procedure

When a call for a vote is made by the Moderator, each Digitally Registered Delegate will indicate their vote using a voting or polling feature provided by the online software. The members of the Ballot Team will be responsible for tallying the result of the votes from all delegates.

Call for a Ballot

If a vote by ballot is required, the Moderator will indicate how responses from the Digitally Registered Delegates will be received by using a voting or polling feature provided by the online software.

Motion Discussion Procedure

Prior to voting on a motion, the Moderator may open the floor for questions. The Moderator will be responsible for managing questions from all delegates in person as well as Digitally Registered Delegates. The same rules of order for the Convention, as set by the Conference, will apply to all delegates. The following guidelines apply to Digitally Registered Delegates:

  1. All microphones of online participants will be muted (It may be required that all video be turned off except for the speakers).
  2. A Digitally Registered Delegate may use appropriate features of the software as designated by the Moderator to signal their desire to speak to the motion on the floor.
  3. The Moderator will identify the delegate to speak next and the microphone will be unmuted.
  4. The Moderator may also ask that the delegate use video, if available when speaking.

Note: Equipment will be put in place at the Convention location for any in-person delegates to speak to the motion so that they can be seen by all online delegates.

Scrutinizing Voting Results

There can be times when technology fails. The Ballot Team will be given the discretion to request that a vote be retaken if they feel that a significant portion of the delegates was somehow prohibited from participating in the vote and would have impacted the results of the vote.

In order for the Ballot Team to evaluate if a vote was impaired, it may be necessary for each Digitally Registered Delegate to indicate a YES, NO, or ABSTAIN response to a vote so that the online results can be validated. For instance, if only 45% of the delegates vote YES and 30% vote NO, it is important to confirm that the remaining 25% abstained as it could change the outcome of the vote.

Note: Members of the Ballot Team will be at the Convention site as well as online to confirm all results.

Restarting the Online Session

In the event that there is a failure in the online technology, the Moderator may discern the need to postpone the meeting temporarily until communication issues are resolved. Email will be used to communicate to all Digitally Registered Delegates. Rules for quorum will still apply once the online meeting is restarted. 

Technical Difficulties

TECHNICAL DIFFICULTIES

If you are unable to join the meeting or are experiencing technical difficulties, please visit our home page. At the time of the event, you will find a live chat feature that will connect you directly with our tech team. 

A phone number to call will also be provided in your email communications prior to the event.

If technological difficulties arise that cause our meeting to end unexpectedly, we will be in touch with all of our attendees via email as soon as possible to advise on what steps will be taken to re-launch the meeting.

Delegate Package

Delegate packages, including agendas and other pertinent information, will be emailed to registered delegates as well as uploaded to this page approximately 14 days before the Convention. Click to download. 

Presentation Previews

Partner Ministries wanting to provide content for download or display can contact connie@bcmb.org.

Details

Start:
April 30 @ 7:00 pm
End:
May 1 @ 2:00 pm
Event Categories:
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Event Tags:
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Venue

Virtual Event Hosted via Zoom
Canada

Organizer

BCMB
Phone:
604-746-4436
Email:
office@bcmb.org
Website:
www.bcmb.org
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